QUALITY MANAGEMENT SYSTEMS

Improved speed and accuracy of information

Fingertip data is what we all really need and want. If you are still inputting data from hard copy into your information system, we can show you more effective methods. Altodigital can help you to build a more intelligent and cost-effective digital Quality Management System (QMS), saving you time, money and hassle, but most importantly, keeping you 100% compliant.

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QUALITY MANAGEMENT SYSTEMS

Quality matters!

Capture quality management data instantly with hand-held devices to drastically improve assessment times and quality, whilst reducing risk and responsibility.

When it comes to data input, across any industry, there is always the risk of human error during the input process. This can lead to catastrophic mistakes and issues that prove costly and time consuming to your business. With a digital QMS approach, you can remove the handwritten element and the errors or inaccuracies that are often associated.

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QUALITY MANAGEMENT SYSTEMS

Keep your business compliant

When it comes to quality management systems, each member of your team needs to ensure they are working towards continual compliance. Errors, inaccuracies and oversights can affect your quality metrics, business decisions and ultimately your certification, particularly when it comes to data input.

The tools we provide will ensure your ongoing compliance, drive performance and bring about real organisational improvement – leading to better results and better performance. By digitising data, your records will be a true representation of any handwritten submission.

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DOCUMENT CENTRIC SOLUTIONS

Make important data available

We specialise in implementing efficient document centric solutions that help businesses to create, control and more effectively manage and share important data – with their customers and employees.

This is a world where we all expect instant attention and a speedy response. That means organisations need to be extremely agile and in a position to provide data in a range of formats, responding to customer expectations and workforce demands.

We will work with you and your staff to find ways of introducing improvements to address any shortcomings – leading to greater efficiencies and cost savings.

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DOCUMENT CENTRIC SOLUTIONS

More intelligent ways of working

The installation of a single, secure digitised online platform means your organisation can source, share and archive information in more intelligent ways, leading to greater productivity and better results. At all times, our focus is on introducing systems that optimise and build on your present document workflow processes and individual needs.

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DOCUMENT CENTRIC SOLUTIONS

Improve collaboration

Our document centric solutions connect to existing software, allowing scanned files to be automatically filed in the correct formats and locations. This means valuable employee time isn’t spent searching for documents and then unnecessarily re-typing them.

Our research has found that only 40% of businesses regularly scan and distribute documents electronically. By favouring electronic methods, you can more easily control document access, improve data security and create opportunities for file collaboration/sharing.

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DOCUMENT WORKFLOW

Document processes made simple

Implementing a Document Workflow system enables you to move away from time consuming physical, paper-based processes. Accuracy is increased, as well as traceability, allowing you to deliver an enhanced customer experience by providing faster, more accurate information.

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DOCUMENT WORKFLOW

Fast, effective
workflow systems

The cost benefits of digitalising hard copy documents are clear. When business leaders have been approached about transforming paper documentation and other non-digital records into a digital format, they believe there are potential savings of between 5-20% of their annual turnover.

By digitising and storing data in more efficient ways, we can help you to elevate your business capability and make you more competitive.

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DOCUMENT WORKFLOW

Increasing accountability

By creating digital workflows throughout your business, your employees can readily access data in electronic formats - helping them to be more agile and responsive to customer demands.

Workflow tasks can be delegated to individuals or groups while workflow history delivers a play-by-play overview of all actions, resulting in improved traceability an accountability.

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DOCUMENT WORKFLOW

Say goodbye to
old style filing!

For your organisation to run smoothly and efficiecntly, we believe it is a necessity to have reliable and retrievable document systems in place to underpin all of its processes.

You can deliver enhanced customer service by providing faster, more accurate information, with the assurance that all sensitive data is safe, secure and only viewed by those with authorisation.

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STORING & ARCHIVING

Enjoy the freedom of a paperless world!

Securely storing documents is vital for any organisation that manages sensitive HR, customer and/or financial data. These files have to be confidentially stored and be made available for inspection, for several years due to legal requirements.

Our information management software allows documents to be digitally archived, stored and deleted once the legal time period has expired. Once a document has been entered into the system, it can be electronically sent to authorised employees for review and validation, using our easy-to-install workflow module.

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STORING & ARCHIVING

Say goodbye to unwanted paper

The cost benefit of digitalising hard copy documents is considerable. It no longer makes sense to store excessive amounts of paper as it can use up valuable space and prove to be expensive. It can also make data difficult to retrieve and lead to serious security breaches. Digital archiving and storage solutions are a much smarter option. Our information management software addresses document security issues, improves accessibility and data collaboration.

You can choose whether to store your files on your own internal server infrastructure, that we can access and manage remotely, or through one of our other secure cloud-based storage options.

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STORING & ARCHIVING

Information at your fingertips!

With the rise of mobile and home workers, sensitive data now needs to be accessible on the go. Carrying around physical documentation and relying on email attachments can lead to loss of data, security breaches and create numerous document versions.

By employing an information management system, employees can access crucial data whenever they need it - from one location, without compromising security and accessibility through their mobile device, web browser etc.

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STORING & ARCHIVING

Access for external users

With Altodigital’s portal, administrators can make customers’ documents available to them on a read-only basis, ensuring a high level of security while providing great flexibility. The portal can be embedded into a website and easily customized to fit the look and feel of your company by changing the skin or adding a logo.

We understand that you need to be in complete control when it comes to managing and sharing sensitive data. Our solution allows you to retain this control over system users, by deciding which data is available to which users and by providing read-only access as necessary. The portal can also be embedded into your existing website.

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SCANNING & DIGITALISATION

Get the green light to transform your business

Any lack of business efficiency or management when it comes to giving your customers and staff what they need, can damage your reputation and your results. That’s why it’s important to professionally manage your document processes and systems, ensuring that your brand is one that people can trust.

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SCANNING & DIGITALISATION

The road to a paper-less office

Hard copies are not always easy to track, trace and share when it comes to recording, communicating and analysing crucial management or customer data. Expensive filing, indexing and manual input/retrieval have no place in today’s busy office environment.

By scanning hard copy into compact, easy to manage images, employees can readily access data, compress and convert documents into user friendly, electronic formats as well as being more agile and responsive to customer demands.

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SCANNING & DIGITALISATION

Removing Inefficiencies

Why waste valuable staff time trying to locate misfiled data and re-typing paper documents into Excel or other formats, when it can be scanned directly into a document management system for increased security, consistency and collaboration.

Remove the frustration and inefficiencies in your business, by installing a single, secure online digital platform allowing you to source, share and archive information in more intelligent ways.

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SCANNING & DIGITALISATION

Document Compression

Every business needs to have the capability to email large images and PDFs across the network. All too often the file size limits how and where it can be stored and the speed it is transmitted. This can create disappointment and highlights inefficiencies. By compressing and converting images and paper documents into different output formats (by up to 50%), you gain better access, improved transfer speeds and more storage options.

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Get in touch with Altodigital

AltoDigital

Altodigital
Summit House,
Cherrycourt Way,
Leighton Buzzard,
Bedfordshire LU7 4UH

Email: learnmore@altodigital.com

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