Implementing a managed print solution (MPS) will bring many benefits to an organisation, but before embarking on a vast renewal of equipment, it’s essential to get an accurate picture of the current situation and where potential savings and efficiencies can be made. This can be done through a comprehensive ‘needs analysis’, covering the total cost of ownership and output of all devices, locations, power consumption, paper and consumables usage.
This information should be analysed to propose a solution which addresses user requirements and provides tangible savings and should be revisited on a regular basis to assess where further efficiencies and savings can be made.
A managed print service goes beyond just the device, it’s about changing the workflow of documents to enable improved productivity across an organisation. Also, encouraging culture change amongst users to ensure they understand why the changes are being made and how they benefit them and the organisation as a whole.
Optimising the infrastructure is essential to ensure that users are getting the most from the devices, furthermore the rationalisation of machines can significantly drive down costs and vastly reduce carbon footprint. Often the optimisation of the print fleet is not just about replacing old technology, it’s about getting more from what you have and looking at how legacy equipment can be reused to keep costs down and finding a partner that can manage and maintain that equipment for you.
In order to implement an effective managed print solution it’s vital you choose an experienced MPS provider that truly understands your sector and has a thorough understanding of your needs. It’s about working in partnership to ensure all the print devices across the network are operating at their optimum levels to ensure less downtime and reductions in energy, paper, consumables waste, internal support and administration resource. All of these elements ensure that organisations can focus on their core objectives and leave the management of their print fleet to a trusted provider.