Improving workplace documents with biometrics

Image: Improving workplace documents with biometrics

Document and business security is always at the forefront of the business owners mind, and with progressing technologies, there are many sophisticated security measures that can be taken to keep all aspects of your organisation secure. The use of Biometric technology, and the overall knowledge of the concept is growing rapidly, both in everyday and business life. If you’re looking for ways to implement technology in order to add security to your company and documents, check out our guide to biometric technologies.

The basics

In their most basic form, biometrics simply take a piece of your information and translate it in a way which can be used securely as an identification form. Once you have this strand of identification, it can then be used to secure many vital aspects of your business. Something like fingerprint scanning is a fairly rudimentary way in which a business can utilise the technology. Fingerprint biometrics work by taking the reference points on the fingerprint and then analysing them using an algorithm. This means that original finger prints aren’t stored and therefore aren’t placed in a vulnerable storage system. This algorithm proceeds to translate your data into a complex number string and completes an action or command. Implementation of this software can be seen in mainstream use on Apple’s latest iPhone.

The technology, however, isn’t simply just a fingerprint scanning tool, as the concept can be taken and adapted to be used with a wide range of other personal details, such as DNA, eye retinas and irises, voice patterns, facial patterns and hand measurements.

Business uses

It’s clear to see how these technologies can be utilised in order to keep aspects of business life safe. Obvious uses can be seen at companies who carry out work on highly sensitive projects, who require access to building areas may be restricted. Many organisations make the most of ID and key cards for accessing locked building areas, however through a simple card theft, this leaves the organisation at risk of a security breach. It might initially seem like the brainchild of a Hollywood sci-fi, but fingerprint biometric scanning hugely increases security.

As can be seen in some of our previous blog posts, we’re big fans of utilising pull print technologies as a means of improving print security, and establishing biometrics as part of this would not only improve security, but also can be used to help keep waste to a minimum, avoid confidential documents being left unclaimed, and is simpler than the traditional card swipe or four-digit-code collection method.

As mentioned earlier, the newest iPhone model incorporates the use of a fingerprint scan prior to giving the user access to the phone. This technology is clearly relevant to business use as a means of securing highly sensitive data and documents, and seems only a matter of time, now that the technology is used in the public domain, before it is utilised in a business sense for the protection of documents.

If you’re considering an update of your document security solutions, make sure you check out the many ways in which Altodigital can help you out.

Photo Credit: CPOA via Compfight cc


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