Switching your print operation to in-house and creating your own central reprographics department (CRD) can save you time, trouble and money, provide greater quality control and improve the overall efficiency of your print output. Our end to end managed print solution will provide you with all the technology and the support you require to establish your own CRD and with our backing you’ll be able to produce top quality print – faster and more cost effectively than ever before.
Saving money is undoubtedly one of the major reasons for establishing an in-house CRD. Production print solutions help reduce costs by capturing print volumes from over used print devices, or acting as a media hub for producing marketing collateral that would ordinarily be outsourced. Even within smaller organisations the introduction of an on-site CRD can generate savings of between 10% and 20%. In larger businesses, or where print is a major budgetary expense, then savings of 30% can easily be achieved.
No longer will you be in the hands of off-site suppliers to meet those increasingly urgent print deadlines and deliver the brand consistency that you require. As the UK’s leading office print technology specialists, we have the expertise you need to make the switch to in-house printing as simple as possible, putting you in total control.
Our service is truly outstanding. In addition to auditing your needs and installing the recommended technology and software, we also provide a highly professional CRD support service. This can be simply helping you with any technical problems and providing full maintenance back-up, or locating ancillary services such as finishing and distribution services, on your behalf, or if you prefer we can provide skilled on-site print personnel to help you maximise your departmental efficiency.
Altooffice provides a comprehensive range of office supplies, furniture and consumables to businesses across the UK. Providing a wide range of products to meet all business needs, including the latest in office supplies, consumables, print and fax machines and furniture. Whatever the requirement Altooffice can supply your business with a range of solutions designed to give you maximum versatility and flexibility.
Altooffice stock a wide range of the latest tablet technology on Apple, Android and Microsoft platforms at competitive prices. Give your teams the ability to work flexibly and access company documents on the go.
Altooffice provide a comprehensive range from off the shelf budget furniture solutions to high end bespoke designed solutions. Our experienced consultants provide a full design service and an installation service if required.
As one of the UK’s leading providers of office supplies, we offer a truly national service to organisations across the UK we offer free next day delivery anywhere in the UK on orders over £100. We are so confident that our pricing structure is competitive that we offer a guaranteed ‘price match’ against any other UK supplier.
With Altodigital it’s not just theory-based assistance. We provide real help on a practical level. We show you how simple changes can make a huge difference to your environmental success. We provide help and support to promote and empower departments to implement lasting culture change by identifying key personnel as ‘Green Champions’. By working together as a team we help them to become effective culture movers within your organisation.
At Altodigital we understand that small changes can make a significant contribution towards your green goals. For instance leaving a laser printer on standby overnight, or when it’s not in use uses the same amount of energy as it takes to print 1,500 pages.
It’s perfectly possible to make a massive environmental difference by implementing a few simple changes and adopting a ‘Green Mind Set’. For instance by rationalising your print fleet with multi-function devices you’ll be able to drastically reduce the number of devices you operate, whilst providing users with greater functionality. There’s also the new generation of toners that now provide major ecological benefits and new technology that is vastly more power-efficient. There are so many ways we can help.
Among the day-in, day-out practical assistance we can deliver to you is the provision of our ‘Eco Boxes’. It’s a simple cartridge collection and recycling service that we will operate on your behalf. We can also encourage more sensible print practices within your organisation by introducing a range of solutions to provide greater control over print output. Our Imprint audit service and Optimise fleet management software are guaranteed to generate maximum print efficiency by slashing costs and wastage.
The mobile age has dawned and with it has come new opportunities for productive and collaborative working. From smartphones to tablets and laptops, employees now need to electronically create, access, communicate and print data ‘on the go’.
Watch our video to see examples of how a mobile print solution can beneficial to you and your increasingly mobile workforce.
Business processes and mobile working now need to co-exist ensuring communication flows and in turn helping companies meet their productivity targets. The mobile print portfolio from Altodigital equips organisations with a robust solution giving staff real-time access to their files, reports and documents.
By using dedicated apps and cloud technology, you can easily identify specific ‘hot spots’ in your vicinity and any wireless printers that are available for you to securely print to. You can search for and print to literally thousands of public print locations across the UK, including shops, hotels, restaurants, business lounges and airports. Employees can choose the most appropriate and convenient outlet based on their immediate requirements and their location.
If your business has multiple offices and branches located across the country, at some point you will undoubtedly be required to travel to other sites. Mobile solutions give employees the freedom to print from their mobile device to any printer or MFD located on their corporate network. There is also a facility for wireless printing without access to a network. This means that wherever you are, whatever you need to print you are in full control.
When it comes to document security, there can be no compromise. With mobile solutions you will have the assurance that data sent to print will not fall into the wrong hands. As with traditional desktop printing, all mobile print from both public and private networks enjoys secure, built-in authentication so that only approved users can gain access.
In simple terms, cloud or mobile printing works by connecting to a network, wireless or web-enabled printer through a smartphone, laptop or tablet. This enables users to print remotely from anywhere at any time. With mobile print software you can print business documents from your mobile device whenever and wherever you need them. Simply release your data to print - whether you’re in the office, at home, visiting another site or meeting up with a customer - and then retrieve it at your leisure.
Do you know who manages your print security? Many businesses don’t. The fact is, left unsecured printers and MFDs can pose a significant security risk. Shared printing environments are becoming more complex and increasingly mobile as employees print from smartphones, laptops, tablets and other devices. Without proper management there is a real chance that your sensitive documents could end up in unauthorised hands.
There are multiple threats to print in an organisation, but there are some key measures that can be adopted to enhance the security and integrity of your MFDs and printing devices. Secure document release, keyword recognition, MFD communication protection, Data overwriting scan locking, HD encryption, and fax number screening are just some of the measures that can significantly improve document security.
Altodigital’s approach to document security involves four key areas; the assessment of the current infrastructure and current risks, prevention of future breaches, optimisation as well as support and ongoing review.
Altodigital is a recognised independent specialist in the management of print and copy environments. Helping organisations to minimise costs, significantly raise productivity and improve document security measures.
Altodigital Managed Document Services (MDS) has been designed to optimise the processes and workflows your business uses to produce and exchange electronic and paper documents. It highlights where time and resources are being wasted, and provides an accountable, tailor-made print and copy environment to enhance productivity and reduce output costs by up to 40%.
We’ve created our MDS proposition to provide our customers with a simple, accountable and transparent service. One that has been carefully designed to provide guaranteed reductions in print and copy costs, to increase employee productivity and satisfaction, providing enhanced document security and limiting a business’s environmental impact. Our customers want a print and document management partner that they can trust and we know that trust is built by keeping our promises.
Altodigital MDS is a fully proven five phased approach that relies on a close working partnership to develop bespoke print and document management strategies and improvements, which lead to sustainable business benefits.
Altodigital understands that print environments can be complex. Without recognised systems to control output and performance, it’s difficult to track the true cost of printing and also to manage the security of your documents. Altodigital MDS will streamline your entire document process. We guarantee reductions in your print and copy costs through enhanced data capturing, document archiving, document workflow, data security and environmental management.
Staying on top and staying ahead of the competition is what MDS is all about. That means we must always be planning for the future with a positive pro-active approach that identifies problems and opportunities before they arise. As part of what is a continuous partnership for success, Altodigital works closely with you to develop a sustainable and mutually beneficial managed document service. This close working relationship is forged on accountability, trust and complete transparency.
MDS saves you money not only on visible expenses, but on those hidden costs such as wasteful workplace practices. Controlling costs is crucial for businesses in today’s economy. With Altodigital MDS we become an integral part of your team to establish how and where savings can be made. Then, working together, we collaborate to design a tailored strategy that will eliminate unnecessary costs whilst boosting efficiency.
Sustainable business practices are not only crucial for the environment, but also the good name of your brand, the respect of the workforce and customers; and ultimately for the bottom-line itself. Altodigital will work closely with you, guiding and helping you to achieve all your CSR targets - both regulatory and social. Reduce carbon footprint and encourage the maximum awareness of the need for sustainability by your employees.
Understanding exactly what every piece of equipment does and what it costs. How often it is used? Is it ever out of action, and if so, why? Because Altodigital MDS is structured specifically around your needs, we can integrate any or all of the impressive customer service and support facilities on which we have built our reputation
As soon as the software is installed and initial audits have been completed, you’ll be amazed at the productivity gains and cost savings your business will enjoy. By optimising every single device in your fleet, you can look forward to minimum downtime, a reduction in running costs, as well as freeing up staff time and involvement. Optimise software will ensure you know exactly what’s happening with your print fleet, putting you in full control of the situation.
The key to maximising print efficiency is taking stock of your assets. You need to know how many machines you have, what they do, how they work, what they cost to service and operate etc. You have to review your existing situation and understand its strengths and weaknesses before you can effectively control it. Optimise assesses your entire print fleet and gives you the data you need to keep your business on the right track.
Optimise puts you in full control of your print and copy environment. The daily demands on organisations are great, so you must have total control over your print and copy assets to ensure they support your needs and function at optimum levels. Through a series of clever reporting features, Optimise will ensure you have all the facts and figures you need on hand, all the time. You can immediately pinpoint any machines that are under or over-utilised to ensure devices are deployed in the correct areas.
Optimise is a highly intelligent online monitoring solution that can help you reduce your print output costs by up to 45%. Once implemented, it will give you a much clearer picture about the performance of your existing fleet. Armed with this intelligence, future problems can be tackled, improvements made and real efficiencies secured. Automated toner ordering and automatic meter readings are just some of the immediate benefits which will improve your organisations productivity.
The Imprint concept is strikingly simple. We will conduct an independent and thorough investigation of your existing print fleet. We will analyse the usage and cost of every device and calculate precisely what you spend on paper, consumables and power. Only by seeing the ‘total picture’ and fully understanding the efficiencies and costs involved can realistic propositions for change and savings be made.
Once implemented we can guarantee that the recommendations we make will generate a difference that is immediately noticeable. You’ll see visible reductions in operational costs, and possibly in leasing and rental expenses too. You will also discover you’ll be paying less for paper, consumables and power. In addition, by enhancing workplace efficiencies and reducing technology downtime your staff will also be able to dramatically improve their productivity.
With all the information that the Imprint report will provide for you, plus the expert recommendations that are also included, you have the perfect platform to manage your print fleet and keep it operating at the optimum level. Under usage will be eliminated and productivity maximised. The capital cost of each device will be governed and the rising costs of paper, power and consumables will be brought back under your control.
The main point to stress is that the Imprint audit is based around a physical survey conducted by highly experienced specialists. This includes a full floor walk, which considers the location of each device and assesses whether it creates user difficulties and if it could be re-sited for greater efficiency. This process helps you understand the print issues of today, and how we can help you improve your office infrastructure in the future to maximum effect.
By outsourcing all of your IT, network, communications, and telephony requirements to a single and experienced provider, you will have the peace of mind from knowing that your technology will grow with you and support you at all times. A managed service plan means that you and your staff don’t have to worry about your systems and equipment breaking down or the cost involved in upgrading or putting them right, providing you with more time, money and space to focus on growing your business.
The desire to outsource the maintenance burden of servers and applications is growing. This permits access to data from anywhere with an internet connection and allows systems to be scaled up and down on demand. With an ability to replace occasional, heavy expenditure on IT with regular and predictable operational costs, combined with guaranteed uptime and disaster recovery should the worst happen, cloud computing represents a new generation of intelligent IT.
As your business expands, growing and maintaining your IT network infrastructure can be extremely costly - wasting your time and business resources. Outsourcing your network management and IT support systems to an experienced provider is a much smarter, more reliable and cost effective way of working.
Converged networks are transforming the way businesses work and communicate with each other. Whether your business is spread across multiple sites or concentrated in a single area, integrated voice and data communication systems have become essential, permitting the fast and effective exchange of information with colleagues and customers.
Planning a mailing can be a daunting prospect. That’s why it’s prudent to work alongside a single, accountable supplier that can provide the advice, support and systems you need to secure the success of your mail-out. From database creation, to data cleansing and verification, design, print and fulfilment, a managed solution can have a positive impact on your mailings and on your pocket.
Print and copy environments can be complex. Without recognised systems in place to control output and performance, it’s difficult to track the true cost of printing and also to manage the security of your documents. A Managed Document Service will streamline your entire document process, guaranteeing reductions in your print and copy costs through enhanced data capture, document archiving, document workflow, data security and environmental management.
Having one accountable supplier for all your office materials, consumables and furniture, ensures that you are in control when it comes to getting the right product, at the right time, at the right price. Our experienced team is there to locate the right office solutions for your business, reviewing the many options that are available, along with technical specifications and prices so you can be absolutely sure you are getting the best deal.
Optimise is a unique, online monitoring solution that extracts essential management data from your networked fleet of printers and copiers. This intelligence is then used to optimise their performance and efficiency, generating significant cost savings. The service provides complete transparency of your existing and future print fleet and allows Altodigital to watch over them, removing the burden from your own staff.